Job Description
Primary Purpose
Provide clerical assistance to Substitute Coordinator and Certification Specialist. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
Qualifications Education/Certification/Licensure
High school diploma or GED
Special Knowledge/Skills
- Effective communication, interpersonal and public relations skills
- Proficient computer and typing skills
- Knowledge of general office procedures and equipment
- Ability to follow verbal and written instructions
- Ability to maintain confidentiality
Experience Minimum of three years sucessful clerical experience school district preferred
Major Responsibilities and Duties
- Respond to inquiries and assist substitute employees, and applicants as needed.
- Review substitute applications and assist applicants with the application process.
- Assist the Substitute Coordinator with recruitment, screening, hiring, training, scheduling, and retention of the required number of substitutes to meet the daily district needs.
- Assist Substitute Coordinator with scheduling and follow-through of the application process, including phone calls, emails and maintaining electronic documents.
- Assist Substitute Coordinator with required meetings including preparation of materials for orientation of all new and returning substitutes.
- Monitor, report, and respond to the district daily fill rate performance to ensure maximum substitute placement.
- Maintain accurate substitute information in the automated payroll system by adding or verifying updated personal information including degrees and certifications.
- Serve as a back up for the substitute program in absence of Substitute Coordinator.
- Assist Certification Specialist with certification and license renewals.
- Upload all certifications into human resources employee tracking software.
- Assist with completion of loan forgiveness forms.
- Assist with coordination of onboarding, fingerprinting and badging of new staff.
- Assist with creation and distribution of service records for support staff.
- Assist with department mailings, including but not limited to preparation of materials, preparing labels, stuffing envelopes, mailing and distribution of incoming mail.
- Provide clerical support as needed for the human resources department.
- Purchase supplies as needed for department interviews.
- Process all name and address changes in personnel tracking software.
- Relieve CCISD receptionist and coordinate coverage as needed.
- Coordinate alternate coverage at front reception desk when absence is anticipated.
- Travel to collect department materials, visit CCISD facilities, and attend professional learning as directed.
- Maintain confidentiality at all times.
- Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
- Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
- Research district policy, precedent, and current practices prior to taking action.
- Participate as an effective team member who contributes to district, department, and content goals.
- Demonstrates proficient levels of technology applications.
- Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of others.
- Utilize time wisely for effective management of job responsibilities.
- Maintain punctuality in daily work times, appointments, and meetings.
- Meet task completion deadlines established by supervisor.
- Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
- Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
- Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
- Perform other duties and accept other responsibilities as assigned.
Equipment Used
Includes but is not limited to computer, printer, copier, and telephone.
Working Conditions
Mental Demands
Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions
Physical Demands/Environmental Factors
Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive hand motions
Terms: 230 days
Pay Grade: PARA 5
Job Tags
Daily paid,