Job Description

Description

Lead Special Programs Clerk

Role Mission: The role of the Lead Special Programs Clerk is to work collaboratively with stakeholders through student records and IEP paperwork review to meet ambitious compliance goals for regional and national success. The Lead Special Programs Clerk will work closely with Regional Special Programs Directors, Leads, Assessment Personnel, and Special Education teachers to ensure quality and compliant paperwork to maximize funding.

Location:

This is a full-time position based in Texas, with preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.

Travel Expectations:

May travel 25% or less at the busiest times of the year to attend conferences or training courses.

What You’ll Do – Accountabilities

Essential Duties:

• Utilize record management systems in Texas and other states as well as District student information systems
• Ensure all Special Program students are identified and added to all applicable platforms
• Notify Directors and Team Leaders of pending or missing information by utilizing tracker and touchpoints
• Input all Individual Education Plan (IEP) information into all applicable management systems and District student information systems
• Review reports and request student records from previous district utilizing applicable state records management systems, email, and phone calls
• Review, generate, and maintain all applicable Special Program reports regularly to track all ARD meetings are held
• Maintain and ensure accurate student records, correspondences, and reports are archived in electronic student eligibility folders
• Upon written request, release student information and documentation to requesting district administrators
• Conducts audits to ensure compliance with established procedures by examining records, reports and documentation
• Order special program testing and therapy materials for District assessment teams for all states
• Work collaboratively with all key stakeholders to ensure compliance with IEP documentation
• Ensure supplies are received and completed in Tyler Munis system
• Demonstrates positive interpersonal relationships with staff and parents and maintains confidentiality
• Adheres to District policies and administrative procedures as well as states and federal laws, rules, and regulations
• Partner with GoSolutions representative to submit data and monitor for compliance in Ohio

What You Bring – Competencies

Knowledge and Skills:

• Ability to maintain a high level of confidentiality
• Critical need to attend to detail
• Time management crucial to the success of this role
• Ability to build and maintain strong business partnerships with department personnel
• Strong organization and tracking skills

Required experience:

• Education: Associate degree or some college preferred
• Certification: n/a
• Years of Experience: 3+ years
• Required Technology: proficient with the Office 365 suite

Preferred experience:

• Preferred Education: Bachelor’s degree
• Preferred Experience: previous experience in a central office setting

Physical Requirements:

• Sitting for extended periods of time
• Lifting items weighing 15 lbs. or less
• Sedentary office environment

What We Offer:

Compensation & Benefits:

Salaries for people entering this role typically fall between $58,400 and $67,200, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at

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  IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

Application process:

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.

Learn more about IDEA

At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here:

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